Archive for: Platte County

Event Coordinator

Summary/Objective

The Event Coordinator oversees the organization’s fundraising efforts and sponsored events. This includes annual fundraisers, micro-events, volunteer appreciation, customer appreciation and involves establishing a budget, planning, volunteer recruitment & oversight, and coordination with departmental staff.  Responsibilities also include ensuring that all volunteers adhere to organizational standards. This position reports to the Director of Operations.  Thirty hours per week (and could be full-time for an energetic person.)

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The main point of contact for Gala, HPC’s largest event

  • Work with Gala Chair to recruit a volunteer Gala committee & determine the meeting schedule
  • Establish a silent auction committee
  • Establish sponsorship levels/benefits & ticket prices
  • Research and secure venue/caterer/auctioneer/online platform
  • Set goals
  • Create a task list and timeline
  • Establish a budget
  • Work with Communications Coordinator to identify ways to promote the event

Liaison for all Micro Events 

  • NHCC Golf Tournament
  • Knights of Columbus Golf Tournament
  • Meeple A Thon
  • Seven Bridges Christmas Lighting Fundraiser 
  • Create a marketing campaign to increase micro-events 

Coordinate Thrift Store events for volunteers, employees, and customers

  • Volunteer Appreciation Week
  • Customer Appreciation 
  • Food Trucks
  • Anniversary Weeks
  • Chamber After Hours
  • Community Blood Drives

Special Events 

  • Estate Planning
  • 2022 Legacy Event

Giving Tuesday

  • Create giving campaign
  • Work with Communications Coordinator to identify ways to market event

Maintain calendar of events on the website

Work closely with Communications Coordinator to market events

Manages all reporting related to fundraising events for staff and board members

 

Other duties as assigned 

Competencies

  1. Customer service skills
  2. Staff/volunteer focus
  3. Written & Verbal proficiency
  4. Dependability/Reliability
  5. Problem-solving ability
  6. Ethical conduct
  7. Knowledge of Excel, Word, Publisher, Google Docs, Google Sheets
  8. High School Diploma
  9. Minimum of 2 years event planning/fundraising experience preferred 
  10.  Must be able to work some nights and weekends

Case Manager for NSTS (Next Steps to Success) Housing Program

Essential Duties and Responsibilities:

● Manage family selection by reviewing Adult Program recommendation with Case Manager of Adult Program, coordinating and conducting prospective participant interviews.
● Clearly identify participant(s) goals and needs to determine if the NSTS Program is the best fit. Review NSTS Program contract, program requirements, and other documents with the Adult Program participant.
● Coordinate participant move-in dates with Resident Manager and conduct informal orientation to residential facilities upon family’s arrival on property.
● Acts as primary contact with apartment sponsors and encourages sponsors’ active involvement with participants.
● Act as a central resource person for all participant inquiries. Ensures individual basic needs are met (health care, clothing, school supplies, etc.) by providing appropriate referrals or distributing donated products.
● Encourages and supports each family’s success in the program by meeting weekly/biweekly to address present problems, program compliance issues, budget, or needed referrals. Celebrates and rewards success.
● Oversees weekly budgeting process. Collaborates with participants to ensure participants earn and save sufficient resources to provide for future housing needs and begin independent living.
● Reviews participants’ goals and monthly progress using S.M.A.R.T. worksheet and documenting the progress.
● Monitors participant’s compliance with program guidelines for attending case management meetings, budget counseling sessions, attending life skills classes and maintaining full-time employment. Prepares contract reassessment, contract addendum, or termination letter as necessary.
● Facilitates referrals to programs that benefit families in transition to self-sufficiency, e.g. tutoring, educational programs, parenting resources, etc.
● Prepares participants to move to independent housing and self-sustainability.
● Maintains accurate weekly case notes and keeps a record of residents’ activities.
● Collects, records, and processes participant deposits, and occupancy fees.
● Assists with special projects such as Back- to- School program and Christmas adoption.
● Assists with special events and fundraisers.
● Mandatory Tuesday night schedule for weekly Life Skills class and Graduation (celebration) events.
● (Assist with weekly Life skills classes, as needed
● Attends weekly housing meetings and participates as an active member of the housing team.

Education and/or Work Experience Requirements:

● Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers.
● Computer proficiency MS Office – Word, Excel, and Google Suite
● Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
● Ability to work with participants of diversified backgrounds, ethnicity, and experiences showing compassion, accountability, and grace as needed.
● Ability to work independently and to carry out assignments to completion within parameters of instructions given prescribed routines, and standard accepted practices.
● Training in “Strengths-Based” case management
● Problem-solving abilities.
● Bachelor’s degree preferred.