Available Positions

Classification Exempt  Reports to Executive Director Summary/Objective The Director of Operations oversees the maintenance of facilities, communications, marketing, bookkeeping and events. They also work closely with the Executive Director in developing and strengthening relationships within the community and with donors.  Essential Functions

1. Supervise the Bookkeeper ensuring the timely payment of bills, deposits of cash/checks, oversight of credit cards and completion of account reconciliations and financial reports.
2. Supervise the Maintenance Tech who is responsible for performing daily maintenance tasks for the housing campuses, the administration building and 3 thrift stores. 
3. Supervise the Event Coordinator who is responsible for the organization’s fundraising efforts, micro events,  and sponsored events. 
4. Supervise the Communications Coordinator who is responsible for all administration-initiated internal and external communications. This position oversees all HPC social media pages and is specifically responsible for 'main' supporter-focused platforms
5. Preparation of annual budget for Operations department
6. Ensure that W-9s, 1099’s and consolidated tax receipts are sent by Jan. 31st
7. Oversight of annual audit
8. Oversee preparation of 990 by accounting firm
9. Ensuring that HPC’s information is kept up to date on organization sites that channel donations to HPC (Benevity, Your Cause, Network for Good, etc)
10. Attend monthly board meetings. Prepare minutes.
11. Oversee annual renewal of property & casualty insurance
12. Assist Executive Director with review of medical, dental, vision and life insurance renewals.
13. Oversight of vendor contracts (Includes obtaining SOC reports)
14. Develop and strengthen relationships within the community

Competencies

1. Communication proficiency, both written and verbal
2. Leadership skills
3. Organizational skills 
4. Google Suite
5. Customer Service Skills
6. Problem Solving Ability
7. Ethical Conduct
8. Dependability/Reliability

  Supervisory Responsibility This position manages the following employees:

1. Maintenance Tech
2. Communications Coordinator
3. Events Coordinator
4. Bookkeeper

Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.  Position Type/Expected Hours of Work This is a full-time office position.  Hours of work and days are Monday through Friday, 8:30 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.  Travel Travel is primarily local throughout the business day.  Required Education and Experience

1. Bachelor’s degree in business administration or related field

  Preferred Education and Experience

1. Prior management experience in a not for profit organization

Additional Eligibility Qualifications Must possess a valid state driver’s license   AAP/EEO Statement  Hillcrest Platte County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Summary/Objective The Event Coordinator oversees the organization’s fundraising efforts and sponsored events. This includes annual fundraisers, micro events, volunteer appreciation, customer appreciation and involves establishing a budget, planning, volunteer recruitment & oversight and coordination with departmental staff.  Responsibilities also include ensuring that all volunteers adhere to organizational standards. This position reports to the Director of Operations.     Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• Main point of contact for Gala, HPC’s largest event
• Work with Gala Chair to recruit a volunteer Gala committee & determine meeting schedule
• Establish sponsorship levels/benefits & ticket prices
• Research and secure venue/caterer/auctioneer/online platform
• Set goals
• Create a task list and timeline
• Establish a budget
• Create event on online platform
• Solicit auction donations
• Work with Communications Coordinator to identify ways to promote event

 

• Oversee and carry out the Designer Showcase
  • Recruit interior designers for each room in the house
  • Find a builder to donate use of a new home for event
  • Create Marketing campaign
  • Coordinate volunteers to work the event
  • Coordinate event with thrift store managers
  • Schedule pickup and delivery of furniture and decor
  • Structure rules and guidelines for designers 

 

• Liaison for all Micro Events 
  • Hope Church Swing Into Action Golf Tournament
  • FBLA Bingo Night
  • Meeple A Thon
  • Create a marketing campaign to increase micro-events 

 

• Assist Thrift Store staff with events for volunteers, employees and customers
  • Volunteer Appreciation Week
  • Customer Appreciation 
  • Food Trucks
  • Anniversary Week

 

• Special Events
  • Spring Online Fundraiser
  • Library Display
  • Admin Staff Birthdays and Staff Events
  • Annual All Staff Meeting
  • Other events as assigned

 

• Giving Tuesday
  • Create giving campaign
  • Work with Communications Coordinator to identify ways to market event

 

• Graphic Design
  • Create marketing materials for Gala and Designers Showcase
  • Provide graphic design support for various materials, including event signage, promotional items, and other digital assets.

 

• Creation of our yearly Success Book, for print, showcasing the impact of our programs and the stories of those we serve.

 

• Provide support to Communications Manager with social media efforts across platforms such as Facebook, Instagram, LinkedIn, and YouTube, including posting content and engaging with our audience.

 

• Possess a working knowledge of various social media platforms and be willing to learn and adapt to new platforms as directed.

 

• Maintain calendar of events on website

 

• Manages all reporting related to fundraising events for staff and board members

  Competencies

1. Customer service skills
2. Staff/volunteer focus
3. Written & Verbal proficiency
4. Dependability/Reliability
5. Problem solving ability
6. Ethical conduct
7. Knowledge of Excel, Word, Publisher, Google Docs, Google Sheets
8. High School Diploma
9. Minimum of 2 years event planning/fundraising experience preferred 
10.  Must be able to work some nights and weekends
11. Willingness to be involved in local community activities and Chambers
12. Graphic Design skills
13. Awareness of social media platforms

  Supervisory Responsibility None Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Must be able to bend and lift up to 10 pounds. Position Type/Expected Hours of Work This is a part-time position averaging 25-30 hours per week. Days are Monday through Friday. Hours will vary. Evening and weekend work may be required as job duties demand.  Travel Travel is primarily local throughout the business day.  Required Education and Experience High School diploma or equivalent  Preferred Education and Experience

1. Prior event management experience in a not for profit organization

Additional Eligibility Qualifications Must possess a valid state driver’s license AAP/EEO Statement  Hillcrest Platte County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Classification Non Exempt Reports to Director of Operations Summary/Objective Hillcrest Platte County is a transitional housing program for homeless families, individuals and young adults. We are seeking a Bookkeeper that is proficient in Quickbooks to pay invoices, record deposits, create financial reports, reconcile bank accounts and assist outside auditors in completing the annual audit. Maintaining the donor database and sending out tax receipts is also an important part of the position. This position requires a detail-oriented individual with strong analytical skills. The ideal candidate should have a solid understanding of accounting principles and be able to work independently. Effective communication skills are essential for collaborating with team members and providing financial information to stakeholders. Essential Functions Maintain accurate and up-to-date financial records for the organization 1. Record invoices and issue checks for payment each week using Quickbooks 2. Review and expense check requests each week 3. Record expenses paid by ACH in QB 4. Create month-end financial reports (Consolidated, by cost center and account reconciliations. 5. Assist with annual audit and budgeting 6. Manage etapestry donor database

• Mail tax receipts for donations
• Create and mail year end tax receipts
• Oversight of donor organization websites (i.e. Benevity)
• Input check/cash donations to etapestry
• Mail memorial donation list to family of deceased
• Print statements from donor websites, input to etap and record in QB

7. Manage credit cards:

• Set up credit card accounts for new employees
• Troubleshoot credit card issues to include resetting passwords
• Review and expense employee credit card statements each month. Input to spreadsheet and expense in QB

8. File all paperwork (deposits, Blessings check requests & deposits, ACH pymts, check requests) 9. Pick up mail from the post office. 10. Deposit checks in bank 11. Review monthly bank statements for checking accounts, money market accounts and CD’s. Reconcile the accounts. 12. Prepare new employee packets 13. Write handwritten thank you notes to donors 14. Provide assistance with events 15. Other duties as assigned Competencies

• 2+ years of Bookkeeping experience
• Ability to perform account reconciliations, prepare financial statements and identify discrepancies.
• Proficiency in using accounting software such as Online Quickbooks
• Assist in annual budget preparation and annual audit
• Knowledge of not-for-profit accounting principles and practices
• Familiarity with payroll processing.
• Proficiency in use of computers and mobile devices
• Must be prompt, on time to work and have good regular attendance
• Strong Communication and organizational skills
• Detail oriented
• Excellent 10-key typing skills for accurate data entry
• Ability to consistently meet deadlines
• Excel, Google Docs and Sheets experience

Supervisory Responsibility None Work Environment In office Physical Demands Must be able to sit for long periods of time. Position Type/Expected Hours of Work Part-time 25 hours per week Travel Travel to bank and post office Required Education and Experience Bachelor of Science in Business preferred Preferred Education and Experience Experience in accounting or bookkeeping required Additional Eligibility Qualifications Must possess a valid state driver’s license AAP/EEO Statement Hillcrest Platte County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Please note that this is not an entry-level position. Prior experience in bookkeeping or a related field is required. If you meet the qualifications listed above, we invite you to apply for this position. We offer competitive compensation and benefits packages. Job Type: Part-time Pay: $25.00 - $27.00 per hour Expected hours: No more than 25 per week Benefits:

• Employee assistance program
• Flexible schedule
• Paid sick time
• Paid time off
• Professional development assistance

Experience level:

• 2 years

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to Relocate:

• Located in Platte Woods, MO 64151: KC Northland Resident (Preferred)

Work Location: In person