Archive for: Event Coordinator

Event Coordinator

Summary/Objective

The Event Coordinator oversees the organization’s fundraising efforts and sponsored events. This includes annual fundraisers, micro events, volunteer appreciation, customer appreciation and involves establishing a budget, planning, volunteer recruitment & oversight and coordination with departmental staff.  Responsibilities also include ensuring that all volunteers adhere to organizational standards. This position reports to the Director of Operations.  

 

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • Main point of contact for Gala, HPC’s largest event
  • Work with Gala Chair to recruit a volunteer Gala committee & determine meeting schedule
  • Establish sponsorship levels/benefits & ticket prices
  • Research and secure venue/caterer/auctioneer/online platform
  • Set goals
  • Create a task list and timeline
  • Establish a budget
  • Create event on online platform
  • Solicit auction donations
  • Work with Communications Coordinator to identify ways to promote event

 

  • Oversee and carry out the Designer Showcase
    • Recruit interior designers for each room in the house
    • Find a builder to donate use of a new home for event
    • Create Marketing campaign
    • Coordinate volunteers to work the event
    • Coordinate event with thrift store managers
    • Schedule pickup and delivery of furniture and decor
    • Structure rules and guidelines for designers 

 

  • Liaison for all Micro Events 
    • Hope Church Swing Into Action Golf Tournament
    • FBLA Bingo Night
    • Meeple A Thon
    • Create a marketing campaign to increase micro-events 

 

  • Assist Thrift Store staff with events for volunteers, employees and customers
    • Volunteer Appreciation Week
    • Customer Appreciation 
    • Food Trucks
    • Anniversary Week

 

  • Special Events
    • Spring Online Fundraiser
    • Library Display
    • Admin Staff Birthdays and Staff Events
    • Annual All Staff Meeting
    • Other events as assigned

 

  • Giving Tuesday
    • Create giving campaign
    • Work with Communications Coordinator to identify ways to market event

 

  • Graphic Design
    • Create marketing materials for Gala and Designers Showcase
    • Provide graphic design support for various materials, including event signage, promotional items, and other digital assets.

 

  • Creation of our yearly Success Book, for print, showcasing the impact of our programs and the stories of those we serve.

 

  • Provide support to Communications Manager with social media efforts across platforms such as Facebook, Instagram, LinkedIn, and YouTube, including posting content and engaging with our audience.

 

  • Possess a working knowledge of various social media platforms and be willing to learn and adapt to new platforms as directed.

 

  • Maintain calendar of events on website

 

  • Manages all reporting related to fundraising events for staff and board members

 

Competencies

  1. Customer service skills
  2. Staff/volunteer focus
  3. Written & Verbal proficiency
  4. Dependability/Reliability
  5. Problem solving ability
  6. Ethical conduct
  7. Knowledge of Excel, Word, Publisher, Google Docs, Google Sheets
  8. High School Diploma
  9. Minimum of 2 years event planning/fundraising experience preferred 
  10.  Must be able to work some nights and weekends
  11. Willingness to be involved in local community activities and Chambers
  12. Graphic Design skills
  13. Awareness of social media platforms

 

Supervisory Responsibility

None

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Must be able to bend and lift up to 10 pounds.

Position Type/Expected Hours of Work

This is a part-time position averaging 25-30 hours per week. Days are Monday through Friday. Hours will vary. Evening and weekend work may be required as job duties demand. 

Travel

Travel is primarily local throughout the business day. 

Required Education and Experience

High School diploma or equivalent 

Preferred Education and Experience

  1. Prior event management experience in a not for profit organization

Additional Eligibility Qualifications

Must possess a valid state driver’s license

AAP/EEO Statement 

Hillcrest Platte County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.